Placing of orders

SPECIMEN OF AN ORDER LETTER Name of the Library…………….. No………………….. Date:………20 To M/S…………….. …………………. …………………. Dear sir, Please refer to your letter No………. Dated……… regarding your intention to supply the books. Please supply the following book/books given in the enclosed list to this library within a fortnight/month of the above-mentioned date, on the below mentioned conditions. Please note that if any discrepancy is found in supply, you will be responsible for it and you will have to bear the cost of returning the books: 1. Only one copy of each book is to be supplied, except mentioned otherwise. 2. Books of the latest edition are to be supplied except mentioned otherwise 3. The prices charged must be published/quoted, as the case may be 4. The price should be indicated in the original currencies. These should be converted in accordance with the approved conversion rates of this library/quoted by you which ever have been agreed to 5. The supply must be made through Railway parcel and the freight must be pre-paid 6. If supply is made by post, the books should be sent per registered post. V.P.P. will not be accepted. 7. The books supplied must be physically in order, otherwise these will be returned to you at your own cost 8. Other conditions if any : Kindly acknowledges the receipt of this letter Yours faithfully Librarian Enclose. List of books. (A copy of this order is sent to the Head of the Department or the person who recommended the books in question for purchase. This is done for informing him that the books mentioned there in have been ordered for purchase. The specimen of the endorsement which is added to the second and third copies of the order form given below) Endst. No……… Dated…….20….. Copy to the Head of the ………………. Department…………… (or the person who recommended the books in question) for information and record. Your faithfully Librarian