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Duties and Responsibilites of Library Staff

Acquisition Section

1. To develop procedure to meet the needs of the job
2. To handle personally difficult or important correspondences of problems relating to the ordering of books, serial documents, periodicals, e-resources and other material
3. To made recommendation to the faculty concerning books
4. To consult with the heads of the other departments and division concerning the book orders
5. To notify the faculty of non-expenditure of book fund
6. To have a material filmed or otherwise reproduced when they are out of print or otherwise unavailable in original
7. To Interview the publisher representatives, book dealers and other who are interested in building the book collection
8. To supervise and handling of all gift and exchanges coming into the library
9. Maintenance and use of dealers catalog, trade list etc
10. Maintenance of order file “In process file” , and other record essentials to acquisition work
11. Receipt, handling and inspection of incoming shipments
12. Packing and shipment of return and exchange material
13. Preparation of bills for payment, book keeping and other financial activities assigned to the department
14. Informing individuals recommending the purchasing of books about the status of such recommendation.
15. Following up on items not promptly received

Periodical section

1. Selection of Periodical and serials
2. New periodical ordering
3. Renewal
4. Backsets of periodical ordering
5. Late receipt of periodicals
6. Non-receipt of periodicals
7. Non-receipt of missing issues
8. Display of periodicals
9. Shelving of periodicals
10. Recording or registering issues
11. Checking the record
12. Administration of periodical work
13. Circulation of periodical
14. Binding of periodical

Circulation Section

1. Registering of members
2. Lending of books
3. Charging of over dues
4. Reservation of books
5. Renewal of books
6. Maintenance of records
7. Maintenance of statistics
8. Lending books on Inter-library loan
9. Miscellaneous jobs

Shelving staff

1. Dusting and cleaning of the shelves for which they are responsible
2. To bring the newly processed books from the processing section to arrange these books in a classified manner and to shelve these books in a proper manner
3. To fetch the returned books from the return counter
4. To regularly read the shelves and rectify the shelves
5. To take out torn and otherwise mutilated books for sending the same to the binding section for mending purposes
6. Renewal of tags
7. To reshuffle the existing books and merging of new books by making room for them. The existing books are to be shifted from one shelf to the other.
8. To arrange topical sequence containing books on various important subjects or which pertain to various special occasions.

Specimen of Experience letter(Internship Trainees)

TO WHOMSOEVER IT MAY CONCERN

This is to certify that ________joined our institute library as an Internship trainee and she has worked from _____ to _______.

During the course of his/her internship he/she has worked in all the sections of the library and evinces interest in the internship training and spared no pains to learn the work in various sections of the library.

His/Her character and conduct is satisfactory. We will wish her all the best in his/her future endeavors.

I wish Mr/Ms. __________ a Bright future.

Payment for Journal Subscription

LIB/PS/

Date:

To,

Sir/Madam

Sub: Subscription to “…………………….” For the year…………………

Ref: Your invoice No…………………….

Please find herewith enclosed the cheque/Demand draft no………… dtd………….. For Rs………… drawn in favor of …………………………………………………………

Towards payment of subscription to ……………………………………………………..

For the year…………… (Subscription No…………..)

Kindly acknowledge the receipt of payment and send us journals issues regularly to the address mentioned below.

Librarin

Bangalore

With regards

Librarian

Quotation for binding

LIB/PS/BIND/QUOT/ /

Date:

To,

Dear Sir

Sub: Quotation for binding of books and journals

Please find herewith enclosed the proforma towards quotation for binding of books and journals for the period 2008. You may please send us your sealed quotation to the office on or before……….

Thanking you

Your faithfully

Librarian

Enc: As above

Specimen Serial follow up form

Serial follow up form

(Year of subscription……..2008)

Name

Librarian

No. LIB/PS/ /

To,

Dear sir/madam

Sub: Reminder for “Overdue journals”

Ref: Our order No.

The issues mentioned against the journals in the enclosed list are overdue. Please make necessary arrangement for the supply of the same. This letter may please be acknowledged.

Thanking you

Your faithfully

Librarian

Specimen of Journal Renewal Letter

Renewal Form

(Subscription year_______________)

Name

Librarian

Ref. No. LIB/PS/

Date:

To,

Dear Sir

Sub: Renewal of journal

Date:

Ref: your Quotation No……….. Dtd………..

Please renew our subscription for the under mentioned/enclosed journal for the period mentioned against each of the title and send the bill in triplicate for arranging payment.

Thanking you

Your faith fully

Librarian

Sl.No. Title of the journal Vol/No/Quantity/ Period

Specimen of Journal Order Letter

Order Form

(Subscription year 20---20--)

Ref: LIB/PS/SIP/1

To,

SIP

Bangalore

Dear Sir

Sub: Subscription of the journal for the year 2008-09

Please enter our subscription for the” Haravad business review” for the year Jan-Dec 2008-09 and send us bill in triplicate for arranging payment.

Please confirm the receipt of the order by email to …………….

With regards

Librarian

Data analysis and decision

Placing of orders

SPECIMEN OF AN ORDER LETTER Name of the Library…………….. No………………….. Date:………20 To M/S…………….. …………………. …………………. Dear sir, Please refer to your letter No………. Dated……… regarding your intention to supply the books. Please supply the following book/books given in the enclosed list to this library within a fortnight/month of the above-mentioned date, on the below mentioned conditions. Please note that if any discrepancy is found in supply, you will be responsible for it and you will have to bear the cost of returning the books: 1. Only one copy of each book is to be supplied, except mentioned otherwise. 2. Books of the latest edition are to be supplied except mentioned otherwise 3. The prices charged must be published/quoted, as the case may be 4. The price should be indicated in the original currencies. These should be converted in accordance with the approved conversion rates of this library/quoted by you which ever have been agreed to 5. The supply must be made through Railway parcel and the freight must be pre-paid 6. If supply is made by post, the books should be sent per registered post. V.P.P. will not be accepted. 7. The books supplied must be physically in order, otherwise these will be returned to you at your own cost 8. Other conditions if any : Kindly acknowledges the receipt of this letter Yours faithfully Librarian Enclose. List of books. (A copy of this order is sent to the Head of the Department or the person who recommended the books in question for purchase. This is done for informing him that the books mentioned there in have been ordered for purchase. The specimen of the endorsement which is added to the second and third copies of the order form given below) Endst. No……… Dated…….20….. Copy to the Head of the ………………. Department…………… (or the person who recommended the books in question) for information and record. Your faithfully Librarian

Experience

My Experience as a reporter of MULISSA activities is beautiful and it is a very good to me to learn more things.
The main advantage is to me is it helps to improve my concentration and writing skills. I would like to thank Dr.N.S.Harinarayana to give a chance to me.